Accounts Payable / Payroll Specialist

LOCATION: Hybrid/ Newark, New Jersey            

CLASSIFICATION: Full-Time / Exempt- 37.5 hours/week

ANNUAL SALARY:$40,000 – $45,000/year

JOB SUMMARY:

Manage all aspects of bookkeeping related to accounts payable, payroll, staff reimbursements, and other assigned projects

ESSENTIAL DUTIES:

  • Maintain Microix user database, including deleting and adding new users to system and ensuring they are assigned to the proper workflows.

 

  • Research and work with vendors to resolve invoice discrepancies and past due balances; maintain accounts current

 

  • Set up and maintain vendors/customers in Abila

 

  • Enter/upload payables into Microix; transmit all requests to Abila/MIP accounting software; prepare and process check runs

 

  • Maintain an organized electronic accounts payable filing system (including vendor contracts/agreements) as well as an electronic filing system for payroll files

 

  • Review timecards and resolve discrepancies in preparation of payroll processing

 

  • Process bi-weekly (or emergency) payroll, review allocations and create/run reports as needed

 

  • Work with ADP Customer Service to resolve issues and/or to research information relating to payroll processing

 

  • Issue annual 1099 information to vendors and Federal / State agencies

 

  • Assist with annual audit, including provision of supporting documentation

 

  • Handle other ad hoc assignments as requested.

 

JOB REQUIREMENTS:

  • Bachelor’s degree in Accounting or related field.
  • Minimum 2 years of bookkeeping / Accounting experience
  • Familiarity with non-profit accounting principles.
  • Attention to detail and ability to work under strict deadlines and prioritize diverse and competing assignments required.
  • Strong computer skills including MS Excel and accounting software.
  • Good verbal and written communication skills.
  • Max. file size: 32 MB.
  • Max. file size: 32 MB.
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